Privacy notice

Umibe Assurance Office (“we”) respects the personal information you share when requesting a financial auditing estimate or browsing this site. This notice explains our role as data controller for website-related data.

Data controller

Umibe Assurance Office, 4379 Schinner Streets, 心春村, 鹿児島県, Japan. Email: hello@cloudalgonet.digital. Phone: +81-9-249-6137.

Data we collect

• Contact form fields: name, email, company, engagement interest, year-end date, and message content.
• Newsletter email address if you subscribe in the footer.
• Technical logs such as IP address, browser type, and pages viewed, where our host records them.
• Cookie preferences stored in your browser (see our cookies page).

Purposes

We use this information to respond to engagement inquiries, schedule scoping calls, send optional calendar notes you request, and maintain the security of the site.

Retention

Inquiry records are kept for up to twenty-four months after the last correspondence unless a signed engagement requires longer retention under professional standards. Newsletter addresses are kept until you unsubscribe. Server logs are typically rotated within ninety days.

Your rights

Subject to Japanese personal information protection law, you may request access, correction, deletion, or restriction of personal data we hold about you from website inquiries. Contact us at the email above. You may also lodge a complaint with the competent Japanese authority.

International transfers

Our primary processing occurs in Japan. If a hosting or email provider stores data outside Japan, we require contractual safeguards appropriate to the transfer and will identify the destination on request.

Engagement workpapers

Once an audit engagement begins, client documents are handled under the engagement letter and professional confidentiality rules, which may impose retention periods longer than those stated here for website inquiries alone.